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Industry research shows that the average corporate email user sends and receives nearly 90 emails a day, the equivalent of 1.5 MB per day of storage. In two years, this number is predicted to rise to over 3 MB per day, per user. Compliance requirements also continue to rise, holding enterprises more accountable for storing and retrieving data sent and received from their email and instant message systems. As businesses become more sophisticated, the volume and complexity of data exchanged using email forces IT managers to evaluate more comprehensive message management systems.
In response to the growing need among enterprises for a solution to increasingly complex message management issues, Archive One Policy Manager offers a comprehensive solution to automatically manage email retention policies, reducing mailbox size and storage costs, improving email user productivity, and driving compliance with both corporate and government regulations such as Sarbanes-Oxley, HIPAA and GLB, amongst others.
Key Features:
- Content Specific Selection Criteria: Policy Manager provides a wide range of options for archiving email information. Forty six different selection criteria are available with twenty three choices of Boolean logic options giving thousands of combinations to meet any organization’s requirements.
- Multiple Policy Configurations: Policy Manager is designed to run multiple policies so that groups of users, mailboxes and PST files can each be treated according to the requirements of specific roles, departments or project teams within the organization.
- Exchange 2007 Unified Messaging Recognition: Administrators can select archive actions based on the types of message in the Exchange 2007 stores. For example it may be appropriate not to archive voice mail could be stored on the Exchange 2007 server.
 Automatic Indexing: Policy manager uses a sophisticated rules engine to index the email automatically prior to archiving. This index is also placed into the archive to enable high speed search & retrieval of email.- Archiving Repositories: The Policy Manager repositories are individual logical storage databases, specified by the administrator. The repository architecture provides a highly flexible and portable set of storage containers, easily configured to meet dynamic organizational archiving needs.
- PST Archiving: Policy Manager searches for PSTs on local disks and the network. Once found, the emails in the PST can be archived automatically, using central criteria, reducing the PST size. The archived emails are then included easily into a back-up processes.
- PST Migration:
A full PST migration is provided for those organizations that do not wish to make use of PST archiving but would rather force users not to depend on PST files at all.
- Storage Compression:
To save storage space all information is compressed using standard algorithms as it is placed into archive.
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Key Business Benefits:
- Improves Performance: By keeping the optimum volume of messages on the Microsoft Exchange Server the email system responds more quickly.
- Removes the Need for Mailbox Quotas: Automating mailbox size management removes a workload from email users, allowing them to access old email whilst freeing up email server space.
- Enhances Email Search and Retrieval: Administrators and email users can use intuitive multiple search criteria, making it quick and easy to find a lost email or specific correspondence and all related data.
- Easy to Implement, Maintain and Manage: Quick wizard-guided install, simple admin controls and standard interfaces minimize the Total Cost of Ownership.
- Reduces Storage Volumes: Archived email is compressed to save on storage space. Archived volumes are reduced further by saving duplicated attachments only once.
- Saves on Storage Costs: Policy manager supports a wide range of storage media and will archive your data to the best value and most appropriate devices.
- Enables Remote and Offline Access: Users maintain full access to the archive from remote locations. Even offline users can access archived messages.
- Reduces Downtime: Email archiving reduces the amount of data on the live mail server, saving back up and reducing restoration time.
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